Privacy Policy

- GDPR -

Data protection information page acc. Art. 13 GDPR

Thank you for your interest in Vaonix.

Since May 25, 2018, the provisions of the General Data Protection Regulation (hereinafter referred to as GDPR) apply throughout Europe.

We take the protection of your personal data very seriously. In accordance with art. 13 of this regulation, we would like to inform you below about our processing of your personal data. Please read our data protection page carefully.

Good to know

If you have any questions or comments, please do not hesitate to contact us. We will respond as soon as possible.

This data protection declaration is the most recent version and is valid as of April 2021. However, changes or clarifications of legal obligations may require us to modify this data protection declaration at any time.

Who is responsible for data protection at Vaonix?

Responsible for GDPR matters

The head office

43 Notebook Street
92140 CLAMART
Telephone: +33 1 75 49 81 30
Email: RGPD@infractive.fr

At Vaonix, everyone is responsible for data protection. In addition, we have decided to appoint a data protection officer. To ensure independence, we have appointed an external consultant.

We collect your data.

What does it mean ?

As part of our normal business activities, we regularly process different types of personal data, which we collect from you.

Inventory data (data necessary for the establishment, content-related design, modification or termination of a contractual relationship; e.g. name and address)
Contact data (data under which you or your company can be reached; e.g. email address or telephone number
Content data (communication content)
Contract data (text and subject of the contract, duration, etc.)
Payment data (e.g. bank details and booking history)
Photographic and video data (e.g. press photos and videos of events and activities)

For what purpose do we collect your data? Do we have the right?

Contractual obligations (Art. 6 § 1b GDPR). The processing of the aforementioned data of members of the association (or their representatives), customers, suppliers, service providers and consultants is carried out for the purpose of implementing the membership or contractual relationship.
The consent. If in certain cases we process personal data in data-intensive processes, we refer to Art. 6 § 1a GDPR. However, before each of these processes, we automatically and explicitly ask for your consent in accordance with national case law as well as European data protection regulations. You therefore always have the option of objecting to such consent.
Legitimate interest (Art. 6 § 1f GDPR). Outside of an existing membership or contractual relationship, we process your contact data for marketing purposes (membership acquisition/retention) to provide you with information about us, our association activities and our services. . We derive our legitimate interest from recital 47 of the GDPR which states, namely: “The processing of personal data for direct marketing purposes can be considered to be carried out in a legitimate interest” .
With regard to the fact that you are supported in your work environment and that there is a contractual obligation (or a pre-contractual relationship) between our companies, advertising is in our legitimate interests. This processing does not require your consent.

If you participate in our events, we remind you that photos and video recordings are regularly taken, some of which are published on our homepage, on our social networks and, where applicable, in the Vaonix newsletter. If you do not want this, you can claim the rights listed below.

What are your rights ?

In accordance with art. 21 §1 GDPR, you have the right to object at any time to the processing of your personal data On the base of the art. 6 §1. 1f for reasons arising from your individual situation.
In accordance with art. 21 §2 GDPR, you also have the right to object at any time to the processing of your personal data for marketing purposes directly without stating the reasons.

The right to object is not bound to a certain form and takes effect upon receipt, regardless of the medium used, and will be counted accordingly.

To facilitate your work and ours, we ask that you send our objection preferably to the address RGPD@infractive.fr.

Do you want to know in detail all your rights? Click here to access the official document .

How long do we keep your data?

Storage time

We delete or restrict the processing of your personal data in accordance with art. 17 and 18 GDPR.
The data will be deleted by us, especially once the purpose for which we originally collected it ceases to apply, unless we are obliged to store it for a longer period in accordance with Art. 6, para. 1 sentence 1 c) GDPR due to tax and commercial law obligations regarding storage and documentation. In case of legal storage obligations, we limit the data.

You can assert your rights at the joint point of contact at RGPD@infractive.fr.

GDPR implementation

Step 1: Designate a pilot

To manage the governance of your structure's personal data, you will need a real conductor who will carry out a mission of information, advice and internal control: the data protection officer.

Step 2: Map your personal data processing

To concretely measure the impact of the European regulation on the protection of the data you process, start by accurately identifying your personal data processing. The development of a processing register allows you to take stock.

Step 3: Prioritize the actions to be taken

Based on your registry, identify the actions to be taken to comply with current and future obligations. Prioritize these actions with regard to the risks that your processing poses to the rights and freedoms of the persons concerned.

Step 4: Manage the risks

If you have identified the processing of personal data likely to create high risks for the rights and freedoms of the persons concerned, you will have to carry out, for each of these processing operations, a Data Protection Impact Assessment (PIA).

Step 5: Organize internal processes

To ensure a high level of protection of personal data at all times, put in place internal procedures that guarantee that data protection is taken into account at all times , taking into account all the events that may occur during the life of a processing operation (eg: security breach, management of requests for rectification or access, modification of data collected, change of service provider).

Step 6: Document compliance

To prove your compliance with the regulation, you must compile and consolidate the necessary documentation. The actions and documents carried out at each stage must be reviewed and updated regularly to ensure continuous data protection.

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